How to Organize Expenses Across Multiple Businesses

If you're a freelancer with an LLC, a contractor with a side business, or anyone juggling multiple revenue streams, you know the pain: one purchase at Office Depot might be 60% Business A and 40% personal. A single credit card statement has transactions for three different entities. Tax season becomes an archaeological dig.

Set Up Accounts First

In BuKeep, "accounts" represent your business entities — your LLC, your sole proprietorship, your personal finances. Create an account for each one. When you upload a receipt, the AI extracts the transaction and your rules engine can automatically route it to the right account based on the merchant.

Use Jobs for Projects

Within each account, you can create jobs for specific projects or clients. A construction company might have a job per build site. A consultant might have a job per engagement. Every expense assigned to a job feeds into that job's cost tracking, so you know exactly what each project costs.

Rules Save Repetitive Work

The first time you categorize a Costco purchase as "Supplies" under your LLC account, create a rule for it. Every future Costco transaction will be automatically categorized the same way. Over time, most of your transactions require zero manual intervention.

Export by Account or Job

When your accountant needs data, you don't hand them everything. Use BuKeep's filters to export transactions for a specific account, job, date range, or category. Your accountant gets exactly what they need in a clean CSV — no sorting required on their end.